OTBU Annual Meeting
To: Secondary Occasional Teacher Members of District 13 Durham
From: Julia McCrea, OTBU President
Date: May 1, 2024
You are invited to attend, and this is notice of the OSSTF/FEESO District 13 Durham OTBU
Annual Meeting For Elections, Constitution and Bylaw Amendments and Budget for 2024-2025.
Date: Wednesday, June 5th, 2024,
Time: 4:30 p.m.
Location: Online Virtual Meeting
Details: An honourarium for Dinner will be provided for persons pre-registered and attending.
To register for the meeting: Complete the google document at this link: https://forms.gle/MuqTMnYsCgZNrgAH8
You are requested to provide your full name, phone number, personal (not DDSB) email, address and to specify any accommodations requirements.
You will receive an automatic reply at the time of registration and a reminder email prior to the meeting.
All members on our contact list will receive notice of this event in the mail. Email will be sent to update all members who have submitted their non-board
email contact information. Changes will be posted by email UPDATE.
ANNUAL MEETING AND IMPORTANT DATES: (from OTBU Constitution and Bylaws)
Elections are for the following positions:
a)Executive Committee
a) President
b) First Vice President
c) Second Vice-President
d) Secretary
e) Treasurer
f) Additional Representative(s) to the District Council as specified in the District Constitution and By-laws.
g) Anti-Oppression and Social Justice Lead.
b) Additional delegate(s) to the Provincial Assembly, should F.T.E. permit.
c) Representative(s) to District Committees as specified in Article 3, Section 3.
*The term of office shall be for one year commencing on July 1st.*
Nomination forms and resolution forms are available.
Nomination Form
Send completed forms to: Ellen Hinan email: mailto:Ellen.Hinan@osstf.ca
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NOMINATIONS AND ELECTIONS
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Wednesday, May 1, 2024
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Nominations Open - Complete form and submit to: Ellen.Hinan@osstf.ca
Nominations Close: Friday, May 24, 2024
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Wednesday, May 8, 2024
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Candidate Campaign Literature to: Ellen.Hinan@osstf.ca
See guidelines in Constitution and Bylaws.
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Wednesday, May 15, 2024
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Candidate Campaign Literature can be distributed to schools. See guidelines in Constitution and Bylaws.
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Wednesday, May 15, 2024
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Candidate Campaign Literature Posted in OTBU UPDATE email DUE to: Ellen.Hinan@osstf.ca
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Friday, May 24, 2024, 11.59 p.m.
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Nominations Close - Forms DUE to: Ellen.Hinan@osstf.ca
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Wednesday, May 29, 2024
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Nominees posted in UPDATE email to members
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Wednesday, June 5, 2024
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Campaign literature can be distributed at Annual Meeting
Nominations Close at the Annual Meeting for any positions unfilled as of May 24, 2024
Elections at Annual Meeting
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RESOLUTIONS TO AMEND THE CONSTITUTION/BYLAWS
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Wednesday, May 15, 2024
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On-time Amendments DUE to: Ellen.Hinan@osstf.ca
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Wednesday, May 22, 2024
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Amendments posted in OTBU UPDATE email Annual Meeting information
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Wednesday, June 5, 2024
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Late Amendments at the Annual Meeting
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RESOLUTIONS FOR OTHER MATTERS
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Friday, May 24, 2024
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On-time resolutions DUE to : Ellen.Hinan@osstf.ca and posted in OTBU UPDATE email.
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REGISTRATION for MEETING & DINNER HONOURARIUM
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Due: Friday, May 31, 2024
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For more information: e.g. Constitution and Bylaws, Nomination Forms
Contact: Julia McCrea, OTBU President
Email: julia.mccrea@d13.osstf.ca
Telephone: 289-356-6979
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Registration
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Nomination Form
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Resolutions
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Proposed Ammendments to the 2024 OTBU Constitution and Bylaws
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District 13 OTBU Annual Meeting 2023 On-Time Nominations |
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The following nominations were received by the on-time deadline.
Executive Committee
President - Julia McCrea
First Vice-President - Art Hanke
Second Vice-President - Esther Garber, Art Hanke
Secretary - Veronika Labib, Esther Garber
Treasurer - Natasha Sajo, Veronika Labib
Anti-Oppression and Social Justice Lead - Neeru Gupta
District Standing Committee Representative
OTBU Representative to:
Communications - none
Educational/Political Action - none
Health and Safety - none
Human Rights - none
Professional Development - none
Public Relations - none
Provincial Assembly Delegate
Additional Delegate to the Provincial Assembly - one (2) to be elected: Art Hanke, Natasha Sajo
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Duties of Elected positions
The roles of District Standing Committee representatives can be found on the District website, www.d13.osstf.ca
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BY-LAWS
BY-LAW 1 - DUTIES
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SECTION 2. It shall be the duty of the President to:
a) be the Chief Executive Officer and official representative of the Bargaining Unit;
b) be one of the signing officers of the Unit;
c) call Unit Executive meetings and General Meetings as required;
d) liaise regularly with the President of the District or the District Executive where the President is also the District President;
e) submit reports each year to the OTBU Annual Meeting and the District Annual Meeting;
f) represent the Unit on the District Executive and the District Council;
g) be the Unit Communications and Political Action Officer;
h) be a member of the OTBU Collective Bargaining Team;
i) represent the Unit at Provincial Council and the Annual Meeting of the Provincial Assembly or to appoint an alternate for all or part of these meetings should the President be unable to attend;
j) attend OSSTF/FEESO Regional Meetings, Conferences, and Leadership training opportunities, as appropriate;
k) serve or designate a representative to serve as the Chairperson of the Unit Executive;
l) sit as a member, ex-officio, of all OTBU Committees.
SECTION 3. It shall be the duty of the First Vice-President to:
a) perform the duties of the President in the President's absence;
b) represent the Unit on District Council when the number of Representatives to the District Council, as specified in the District Constitution and Bylaws, is one or more.
c) be a member of the Collective Bargaining Team;
d) chair the OTBU Communications Committee;
e) represent the Unit on the District Executive and District Council, in the event that the President is elected or appointed to an additional position on the District Executive;
f) carry out other duties as may be delegated by the President.
SECTION 4. It shall be the duty of the Second Vice-President to:
a) perform the duties of the First Vice-President in their absence;
b) represent the Unit on District Council when the number of
Representatives to the District Council, as specified in the District Constitution and Bylaws, is two or more.
c) coordinate the Professional Development and Social activities of the Unit;
d) carry out the duties of the Educational Services Officer;
e) attend Provincial and Regional Educational Services conferences and workshops, as required;
f) carry out other duties as may be delegated by the President.
SECTION 5. It shall be the duty of the Secretary to:
a) receive correspondence on behalf of the Unit;
b) record and keep, or cause to be kept, the records of Unit Executive meetings, General Meetings, and the Annual Meeting;
c) carry out other duties as may be delegated by the President.
SECTION 6. It shall be the duty of the Treasurer to:
a) keep accurate account of Unit finances and report to each Executive, General Meeting, and Annual Meeting regarding the status of Unit finances;
b) at least semi-annually, provide to the Bargaining Unit Executive financial reports which include expenses to date for each budget line and the financial position of the Bargaining Unit, including all Bargaining Unit assets, and forward the reports to the District Treasurer;
c) present the projected budget on behalf of the Unit Executive to the Members for approval at the Annual Meeting;
d) act as co-signing authority for the Unit;
e) carry out other duties as may be delegated by the President.
SECTION 7. It shall be the duty of the Representatives to the District Council to:
a) keep the OTBU Executive Committee informed about the questions, concerns, and initiatives arising from the OTBU membership;
b) attend and be a voting member of the District Council;
c) carry out other duties as may be delegated by the President.
SECTION 11. It shall be the duty of the Delegate(s) to the Provincial Assembly to: attend the Annual Meeting of the Provincial Assembly, and Special Meetings as called, during their term of office. |
Please check the OTBU pages of the District 13 website regularly for updates, or join our Member Contact List by
sending an email from your personal (not Board) email account to julia.mccrea@d13.osstf.ca with Subscribe in the Subject line.